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Office Administrator & Personal Assistant (Klerksdorp)
Reference Number
1285
Description
Bastion is seeking an Office Administrator & Personal Assistant to provide comprehensive administrative, operational, and personnel-related support to the Managing Director, as well as senior management, ensuring smooth business operations.
DUTIES AND RESPONSIBILITIES:
Executive Support & Administration
Provide high-level administrative assistance to the Managing Director and senior management.
Manage diaries, meetings, travel arrangements, and logistics.
Prepare agendas, take minutes, and follow up on action items.
Assist in preparing presentations, reports, and official documents.
Process quotations, invoices, and administrative tasks via SAP Business1.
Internal Communication
Draft, proofread, and distribute internal communications and announcements.
Maintain and manage internal communication platforms (e.g., WhatsApp).
Liaise with departments to ensure consistent company-wide communication.
Organise internal events and staff briefings.
Act as culture ambassador and drive culture committee initiatives.
Office & Facilities Management
Oversee the use and maintenance of office and meeting spaces.
Coordinate boardroom bookings, refreshments, and video conferencing setups.
Manage office supplies and vendor relationships.
Personnel & Staff Engagement
Support HR with maintaining personnel records and internal communications.
Coordinate employee-related meetings, events, and initiatives.
Maintain the staff directory and oversee long-service award admin.
Help organise team-building activities and employee training sessions.
Reception & Telecommunication
Manage calls, emails, and visitor reception with professionalism.
Route inquiries appropriately and ensure efficient follow-up.
Maintain a welcoming, well-kept reception area.
Keep contact lists updated and assist with stakeholder communication.
Requirements
Nasional Senior Certificate
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
Working knowledge of SAP Business One (SAP B1)
Proven experience as a Personal Assistant to senior management or Executive Assistant
Strong communication and interpersonal skills
Excellent planning, time management, and multitasking abilities
High attention to detail and strong organisational skills
Closing Date : 21 April 2025
Head: Central Administration (Klerksdorp)
Reference Number
1295
Description
Senwes is looking for a Head: Central Administration to manage the Central Administration division, covering Creditors, Payroll, Fleet, Procurement, and Carwash. Duties include benchmarking, redesigning business models, improving efficiencies, cost savings, profit enhancements, and control environment. Enhance customer service levels through technology and innovation, taking responsibility, and implementing decisions.
Analyse current business models (includes evaluation, benchmarking and implementation).
Analyse current division strategy, business model and component (s)Design and realign division strategy and accompanying business model and component levels to comply to Best Practice standards and procedures
Analyse, propose and implement best practice business model.
Determine which structures within the division can be re-designed to reduce cost and/or enhance profit.
Influence structural optimisation for the Senwes Group.
Setup and implement a Central Admin long term Strategy with focus on automation and improved customer services.
Responsible for establishment and continuous improvement of the control environment and systems.
Develop and design continuous auditing reports and exception reports in low control environments
Conduct trend analysis on exceptions
Implement measures that allow benchmarking of controls, procedures and systems.
Identify inefficiencies.
Conduct continuous evaluation of control environment
Oversee transaction testing
Conduct continuous evaluation of processes and controls
Initiate and implement best practice control environment for all the Central Admin departments including, Creditors, Payroll, Fleet, Procurement, Municipal accounts and Carwash.
Responsible for implementation of cost savings and profit enhancing initiatives
Structure and systems optimisations.
Evaluation of large cost components.
Change management.
Conducting post-implementation Investigations regarding initiatives implemented
Institute market-driven services that keep Creditors, Procurement and Fleet departments competitive by making periodic assessments of the cost competitiveness and service delivery.
Initiate through the innovative use of skills, knowledge, technology, a dynamic team approach automated business services to achieve cost savings and effectiveness.
Project Management and improvement of Customer Services across the Senwes Group and all external stakeholders.
Present research, best practice and conceptual models to Executive management.
Manage improving Customer Services process by improving the level of service and efficiency of work by using and applying future technology and innovations working as a team, finding solutions together for all challenges.
Accepting responsibly turning decisions into action.
Setting up an implementation plan upon approval and implementation as team while managing ‘Change Management Process’.
Leading the implementation team to successfully implement new strategy, models and business processes.
Employee Development and management.
Identify development opportunities of direct reports.
Develop direct reports according to individual development plans.
Demonstrate balanced leadership.
Achieve strategic goals for all employees through innovative use of skill, knowledge, technology and a dynamic team approach and effective communication
Manage performance of employees.
Develop and manage succession plan/ personal development plan of employees.
Responsible for full Payroll, Fleet, Creditors & Procurement functions of the Group.
Responsible for full management of 5 department function inside the Senwes Corporate structure Group.
Analyse, propose and implement best practice in complete Payroll, Fleet, Creditors, Municipal accounts and Procurement processes.
Liaise with Group Finance regarding the management of tax compliance on payroll and Creditors Matter related matters.
Lead Central Administration to provide effective, quality customer service by maintaining personal integrity and accountability.
Requirements
Qualifications: Qualified CA(SA).
Requirements (South Africa): Minimum 5 years finance related experience. Candidates with managerial experience will receive preference.
Closing date: 18 April 2025.
Mechanisation Clerk (Klerksdorp)
Reference Number
1181
Description
Purpose of the Job
Senwes Equipment is looking for a Mechanisation clerk to provide centralised administrative and financial support to all equipment branches. The role ensures accurate documentation, financial control, and system integrity, enabling smooth coordination between branches and head office. Key focus areas include managing credit notes, reconciliations, vendor payments, commissions, and internal system processes.
Responsibilities of the Job
Process and validate credit notes from various platforms (John Deere, Falcon, RovicLeers, Construction & Forestry).
Perform reconciliations of claims, inspection control, and cash accounts.
Manage and correct cash account entries across branches.
Compile and verify commission reports for technical staff and managers.
Support and maintain EQUIP system data and assist users.
Manage ACS client accounts, tax invoices, and payment tracking.
Raise and monitor POs, track payments, and handle related admin and vendor queries.
Assist departments such as HR and SHEQ with procurement and financial admin.
Requirements
National Senior Certificate
3 to 5 years administrative experience (preferably in a technical/workshop environment)
Skills & Knowledge:
Strong administrative and organisational ability
Advanced Microsoft Excel proficiency
Understanding of workshop operations and technical documentation
Familiarity with SAP and EQUIP systems
Excellent attention to detail and accuracy
Effective verbal and written communication skills
Strong problem-solving and analytical skills
Ability to multitask and manage time effectively
Customer service-oriented
_____________________________________________________________________________________________________
We are committed to transformation through the appointment of persons from designated groups and potential candidates from these groups will enjoy preference.
Kindly note that a consumer credit record will be requested in respect of all appointments which involve dealing with cash or finances.
Should you meet the above requirements and be of the opinion that you can make a contribution to the company, kindly register and apply on our Career Page at www.groupcareers.co.za
Should we not have contacted you within six weeks of the closing date, you may assume that your application has been unsuccessful.
Closing Date for Applications: 21 April 2025
If you meet the above requirements and are looking to be part of a dynamic team, we encourage you to apply.
Engineer In Training (EIT) (Klerksdorp)
Reference Number
1221
Description
PURPOSE OF THE JOB:
To assist in managing large projects and lead project management activities, while also contributing to technical design tasks and improving efficiencies or functionalities within the relevant engineering discipline, under the supervision of the Engineering Manager or discipline lead.
Responsibilities:
Project Management
Facilitate and lead investigations and site audits of projects identified by line manager.
Reporting on the technical and financial feasibility of prosed projects, including various possibilities of execution in terms of the solution.
Assisting in BOQ preparation and facilitating procurement processes.
Overseeing project execution and ensuring technical accuracy according to discipline of expertise.
Assisting discipline engineer and/or engineering manager with project inspections and project close-out.
Technical specifications development and data analysis
Facilitate and lead investigations and site audits of projects identified by line manager.
Reporting on the technical and financial feasibility of prosed projects, including various possibilities of execution in terms of the solution.
Assisting in BOQ preparation and facilitating procurement processes.
Overseeing project execution and ensuring technical accuracy according to discipline of expertise.
Assisting discipline engineer and/or engineering manager with project inspections and project close-out.
Technical design
Utilising theoretical knowledge to design various discipline-specific systems or components that can be beneficial to the Senwes group.
Execute engineering design work on systems and components that can be implemented and installed by internal or external contractors.
Utilise software such as CAD or other analysis suites to verify and communicate design work.
Reporting and Administration
Reporting on project progress.
Assisting line manager with month report writing.
Effective and frequent communication and feedback in terms of tasks performed.
Executing tasks with the necessary due diligence in terms of health and safety in mind.
Requirements
Requirements
Bachelor’s degree in mechanical, Electrical or Civil Engineering, or a related field
No formal work experience is required other than vacation work done during studies
We are committed to transformation through the appointment of persons from designated groups and potential candidates from these groups will enjoy preference.
Kindly note that a consumer credit record will be requested in respect of all appointments which involve dealing with cash or finances.
Should you meet the above requirements and be of the opinion that you can make a contribution to the company, kindly register and apply on our Career Page.
Should we not have contacted you within six weeks of the closing date, you may assume that your application has been unsuccessful.
Closing date 18/04/2025
Admin Manager (Hinterland) (Theunissen)
Reference Number
1156
Description
Purpose of the Job
Responsible for co-ordinating and processing administrative procedures in a retail branch to ensure accurate recording and reporting of business processes.
Responsibilities:
Manage, control and monitor administration reports from SAP system.
Resolve queries from internal or external clients.
Authorisation and reconciliation of credit notes.
Evaluate requests according to policies and procedures.
Submit credit notes with relevant report.
Manage administration of stock control processes.
Manage all registers and expiry registers.
Generate stock related reports from system.
Prepare and process stock control register and sheets on system.
Coordinate and process employee information.
Inform staff about desired outcomes in terms of goals and objectives.
Manage administration staff working schedules.
Requirements
Requirements:
Relevant post-matric qualification.
At least 3-5 years relevant experience in a retail administrative environment. 2 years must be as in a supervisory administrative position.
Candidates with SAP knowledge will receive preference.
We are committed to transformation through the appointment of persons from designated groups and potential candidates from these groups will enjoy preference. Kindly note that a consumer credit record will be requested in respect of all appointments which involve dealing with cash or finances. Should we not have contacted you within six weeks of the closing date, you may assume that your application has been unsuccessful.
Closing date: 20/04/2025
Click here to apply
We wish you all the best with your applications
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