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Business Unit Administrator
Date: 15 Apr 2025
Location: Silverton, Pretoria, GT, ZA, Silverton,
Company: Council for Geoscience
Job Title : Business Unit Administrator
Peromnes Grade : P11 (502 165.91 Per Annum)
Location : Pretoria: Head Office
Reporting Line : Manager: Infrastructure and Land Use
Overall Job Purpose: The incumbent will undertake a wide variety of unit/project administrative support in the Council for Geoscience, specifically in the Infrastructure and Land Use Business Unit.
The support will be focused on the achievement of the mandate of the Council for Geoscience.
KEY RESPONSIBILITIES
BU Administration and Office Support
Rendering of effective administration and office support services in the Business Unit.
Act as the first point of contact for internal and external clients and contacts via telephone (call handling) and electronic e-mail.
Maintain an effective filing system for ease of tracking and retrieval of documents.
Develop a database of contacts and updates regularly to ensure current information.
In consultation with the Manager, draft correspondence on behalf of the Unit.
Prepare and type correspondence, minutes, reports, and other documents as required.
Provide secretarial support for committees and forums chaired by the BU Manager.
Meeting Coordination
Manage the diary of the Manager: Infrastructure and Land Use, set up meetings, and manage all correspondence relating to diary management and scheduling of meetings accordingly.
Proactively monitor and appropriately manage responses to all meeting invitations.
Schedule meetings and secure appropriate venue for the BU.
Prepare agendas with inputs from meeting participants.
Travel Administration
Act as a travel coordinator and liaise with the contracted travel agency.
Make travel arrangements for the staff and the manager i.e. transport, accommodation & flights.
File all signed travel requisitions with invoices from the travel agency.
Correspondence, records, and documentation management
Maintain an effective filing system for ease of tracking and retrieval of documents.
Develop a database of contacts and updates regularly to ensure current information.
Handle all incoming & outgoing correspondence.
Establish and maintain an efficient and effective correspondence and document management system.
Procurement Management Administration
Preparation and submission of requisitions for purchase orders and invoices.
Sourcing of quotations via RFQ processes.
Raise purchase orders for required services and request authorization from the Manager prior to forwarding them to Supply Chain Management (SCM).
Keep track of orders issued and the receipt of purchased goods, invoicing, and payments.
Finance Management Administration
Process S & T claims for the BU.
Tracking and monitoring of budget expenditure and report to BU Manager.
Application of standard procedures for all financial transactions to ensure compliance with policy and the PFMA (Public Finance Management Act).
BEHAVIOURAL ATTRIBUTES AND SKILLS
Ability to operate within a dynamic and diverse team environment and capable of building interpersonal relations with clear communication.
Ability to operate with confidentiality and sensitive information.
Possess strong organisational and prioritising abilities.
Able to resolve challenges and contribute toward the effective functionality of the Infrastructure and Land Use unit of the Council for Geoscience.
Able to contribute toward the planning and organising of programmes in the Infrastructure and Land Use unit of the Council for Geoscience and assist in project coordination.
Able to operate with clear communication, conflict management, and the capability of building professional relationships.
Affinity toward training and development.
Professional writing and communication skills.
Computer literacy and the ability to work within an integrated environment.
Ability to work within organisational policies and procedures.
Have an affinity toward creative, innovative thinking with a significant dedication toward quality management and control.
Affinity toward maintaining the highest level of safety and health management.
EDUCATIONAL QUALIFICATION
Grade 12.
National Diploma (NQF 6) in Office Administration or equivalent qualification.
3 -5 years’ working experience in Office Administration and/or Secretarial duties.
Must be computer literate in MS Office.
The Council for Geoscience is committed to Employment Equity and diversity. In accordance with the Employment Equity prescripts, preference will be given but not limited to candidates from under-represented designated groups. Females and people from previously disadvantaged groups and sectors are encouraged to apply.
Correspondence will be limited to shortlisted candidates only. If you have not been contacted within eight (8) weeks after the closing date of this advertisement, please consider your application unsuccessful.
All appointments are subject to positive vetting results.
The processing of your personal information by the Council for Geoscience will be done in accordance with the POPI Act 4 of 2013.
For enquiries, please contact us at recruitment@geoscience.org.za. Please note: Applications submitted to this email address and CGS social media platforms will not be considered.
Closing Date: 06 May 2025
Creditors Administrator
Date: 15 Apr 2025
Location: Pretoria, GT, ZA, Pretoria
Company: Council for Geoscience
Job Title : Creditors Administrator
Peromnes Grade : P10 (588 488.61 Per Annum)
Location : Pretoria (Head Office)
Reporting Line : Manager: Finance
Overall Job Purpose : The role is responsible for ensuring effective and efficient financial administration support for order generation, invoice matching and processing.
KEY RESPONSIBILITIES
Manage creditors’ cycle i.e. from order generation to invoice matching, reconciliation, and payment.
Maintain the creditors’ ledger.
Reconcile Creditors’ Ledger to creditors’ General Ledger control account.
Ensure accurate, timely and correct recording of expenditure.
Check and authorize credit and debit memos as well as returns.
Check creditors’ reconciliation for authorisation of payments.
Adhere to creditors’ payment terms to avoid penalties and interest.
Prepare month-end and year-end creditors’ provision lists.
Liaison with internal and external customers.
Perform ad hoc functions as delegated.
Reporting
Ensure accurate, relevant, reliable and timeous provision of financial information to internal decision-making for reporting purposes.
Financial policies and procedures
Ensure compliance with CGS financial policies and procedures, PFMA, Treasury regulations, GAAP, IFRS.
KEY PERSONAL ATTRIBUTES
Ability to excersise discretion in dealing with cofidential or sensitive matters
Confident and able to work on own initiative and with limited supervision
Strong organizational and planning skills with ability to prioritise
Team player and self-motivated.
Organized and deadline driven.
High acumen for figures.
Honest and faithful.
EDUCATIONAL QUALIFICATIONS
Matric (Grade 12) and;
Three (3) year National Diploma (NQF Level 6) with accounting as a major or equivalent.
KnoWledge and Experience
5 years’ experience in finance environment.
Proficient with AccPac or equivalent financial system.
Financial administrative skills.
Understanding of PFMA and Treasury regulations.
The Council for Geoscience is committed to Employment Equity and diversity. In accordance with the Employment Equity prescripts, preference will be given but not limited to candidates from under-represented designated groups. Females and people from previously disadvantaged groups and sectors are encouraged to apply.
Correspondence will be limited to shortlisted candidates only. If you have not been contacted within eight (8) weeks after the closing date of this advertisement, please consider your application unsuccessful.
All appointments are subject to positive vetting results.
The processing of your personal information by the Council for Geoscience will be done in accordance with the POPI Act 4 of 2013.
For enquiries, please contact us at recruitment@geoscience.org.za. Please note: Applications submitted to this email address and CGS social media platforms will not be considered.
Closing Date: 06 May 2025
Senior Scientist – Seismology
Date: 14 Apr 2025
Location: Silverton, Pretoria, GT, ZA, Silverton,
Company: Council for Geoscience
Job Title : Senior Scientist – Seismology
Peromnes Grade : P07 (R 1 123 719.44 CTC Per Annum)
Location : Pretoria (Head Office)
Reporting Line : Manager: Infrastructure and Land Use
Overall Job Purpose : To lead and contribute towards research and investigations in seismology and seismic geohazards, contributing to the development of risk assessment methodologies, and ensuring high-quality outputs aligned with standards.
KEY RESPONSIBILITIES
Focused research in the field of seismology/geohazards, including an understanding of the geohazard environment and the challenges it presents to infrastructural, housing and other structural development.
Participate in pre-competitive scientific research on seismic hazard.
Participate in the implementation of new methodologies in hazard and risk assessment in the CGS.
Ensure exceptional quality of products and services produced by project teams in accordance with national and/or international guidelines.
Participate in seismic hazard investigation, such as gathering of data, compilation of reports, interpretation of data, supervising the research of other staff and editing reports on various projects at regional, international and inter-governmental levels and in commercial projects.
Initiating and developing seismic geohazard project proposals for both statutory and commercial work.
Compile commercial proposals and negotiate extensions of existing commercial contracts / give inputs towards compilation of contract proposals.
Make presentations at national and international conferences or related work forums.
Provide expert advice and/or give inputs to public and private sector on aspects related to seismic hazards.
Develop operating manuals for work procedures for ISO certification.
Capacity building/mentoring of junior staff.
KEY PERSONAL ATTRIBUTES
Impeccable professional conduct.
Ability to think strategically and integrate this with the shared vision of the organisation.
Ability to work towards deadlines.
Ability to work independently when required.
Good communication skills.
Good report-writing skills.
Be a good team player and willingness to share experience, knowledge and workload.
Passionate about seismic hazards.
Keen on publication.
Committed to training and nurturing junior staff through close supervision and mentoring.
Knowledge of the ISO certification process and standards.
EDUCATIONAL QUALIFICATIONS
BSc Honours plus 8 years relevant experience in seismology/geophysics/ geotechnical engineering or equivalent qualification.
MSc plus 5 years relevant experience in seismology/geophysics/ geotechnical engineering equivalent qualification.
Ph.D. plus 3 years relevant experience in seismology/geophysics/ geotechnical engineering or equivalent qualification.
KNOWLEDGE AND EXPERIENCE
Experience in probabilistic seismic hazard assessment is recommended.
Experience in modern digital databases and the use of multidisciplinary data.
Experience in developing software using any programming language is recommended.
Knowledge of continental settings (geologic terrain and seismotectonic) is recommended.
SACNASP registration as Professional Natural Scientist.
Valid driver’s license.
Computer literacy in MS Office.
The Council for Geoscience is committed to Employment Equity and diversity. In accordance with the Employment Equity prescripts, preference will be given but not limited to candidates from under-represented designated groups. Females and people from previously disadvantaged groups and sectors are encouraged to apply.
Correspondence will be limited to shortlisted candidates only. If you have not been contacted within eight (8) weeks after the closing date of this advertisement, please consider your application unsuccessful.
All appointments are subject to positive vetting results.
The processing of your personal information by the Council for Geoscience will be done in accordance with the POPI Act 4 of 2013.
For enquiries, please contact us at recruitment@geoscience.org.za. Please note: Applications submitted to this email address and CGS social media platforms will not be considered.
Closing Date: 05 May 2025
Senior Internal Auditor
Date: 14 Apr 2025
Location: Pretoria, GT, ZA, Pretoria
Company: Council for Geoscience
Job Title : Senior Internal Auditor
Peromnes Grade : P07 (1 123 719.44 CTC Per Annum)
Location : Pretoria (Head Office)
Reporting Line : Manager: Internal Audit
Overall Job Purpose : Supervision of audit reviews and ensure independent, objective assurance and consulting activity designed to add value and improve CGS’s operations by bringing a systematic, disciplined approach to evaluate and improve the effectiveness of enterprise risk management, internal controls, and corporate governance processes at the CGS.
KEY RESPONSIBILITIES
Operation Processes (Internal Audit)
Provide input into the enhancement of the audit methodology and technologies.
Develop and implement a risk-based internal audit plan.
Conduct full internal audit engagement.
Develop project plans and compile audit engagement plan for audit assignments.
Facilitate meetings with clients to discuss audit engagements.
Review audit working papers, reports and audit files.
Conduct and oversee allocated audit reviews, including integrated audits and service provider reviews.
Oversee audit engagements, with regular reporting to the Internal Audit manager and stakeholders as necessary.
Liaise with the clients and keep them informed on an ongoing basis.
Maintaining a register of audit projects and findings; and monitor implementation and adherence to audit recommendations.
Monitor the implementation of corrective measures emanating from internal and external audit findings.
Establish and maintain strong relationships with internal and external stakeholders.
Advise and direct the team(s) by providing technical and quality oversight.
Advise on internal audit projects and consulting services regarding risk and controls and provide training opportunities.
Perform reporting on allocated activities and assignments.
Conduct preliminary investigations on incidents reported.
Conduct ad hoc assignments/special investigation requested by management.
Proactively handle additional duties as requested by the Manager Internal Audit from time to time.
Conduct research for the internal audit function.
Stakeholder Relations
Build relationship with external auditors and other assurance providers.
Establish and maintain strong relationships with internal and external stakeholders.
Establish and maintain combined assurance projects through coordinating and collaborating with other assurance providers on assurance work and processes as necessary.
Liaise with the clients and keep them informed on an ongoing basis.
Maintain effective relationships with both line managers and employees.
Quality Management
Execute all audit assignments/ work in accordance with the IIA standards.
Review and ensure audits are conducted in accordance with IIA standards and code of ethics.
Prepare clear and concise reports for audit and consulting engagements performed.
People Management
Manage and or supervise junior staff.
Compile and submit personal development plan.
Participate in continuous professional development initiatives/interventions in order to keep up with new technologies, standards, laws and regulations.
KEY PERSONAL ATTRIBUTES
Integrity, objectivity and confidentiality.
Good interpersonal relations skills.
Good analytical thinking skills.
Good presentation skills.
Good communication skills (Verbal and Written).
Motivating and developing others.
Proactive and self-motivated.
Teamwork and collaboration.
Report writing skills.
EDUCATIONAL QUALIFICATIONS
Matric (Grade 12) and
Bachelor’s degree (NQF level 7) in Internal Auditing or equivalent.
Registration with the Institute of Internal Auditors (IIA).
KNOWLEDGE AND EXPERIENCE
Five (5) years’ internal audit experience of which two (2) years should be at a supervisory level.
Knowledge and experience of the PFMA and Treasury Regulations.
Solid experience in planning engagements, managing audit projects, supervising personnel and developing audit work programme.
Knowledge of external leading risk and controls frameworks such as COSO and ISO 31000.
Proven proficiency in understanding and application of standards for the professional practice of internal auditing.
The Council for Geoscience is committed to Employment Equity and diversity. In accordance with the Employment Equity prescripts, preference will be given but not limited to candidates from under-represented designated groups. Females and people from previously disadvantaged groups and sectors are encouraged to apply.
Correspondence will be limited to shortlisted candidates only. If you have not been contacted within eight (8) weeks after the closing date of this advertisement, please consider your application unsuccessful.
All appointments are subject to positive vetting results.
The processing of your personal information by the Council for Geoscience will be done in accordance with the POPI Act 4 of 2013.
For enquiries, please contact us at recruitment@geoscience.org.za. Please note: Applications submitted to this email address and CGS social media platforms will not be considered.
Closing Date: 05 May 2025
Junior Scientist – Seismology X3
Date: 14 Apr 2025
Location: Silverton, Pretoria, GT, ZA, Silverton,
Company: Council for Geoscience
Job Title : Junior Scientist – Seismology X3
Peromnes Grade : P09 (R 705 079.27 CTC Per Annum)
Location : Head Office: Pretoria
Reporting Line : Manager – Infrastructure and Land Use
Overall Job Purpose:The incumbent is responsible to undertake limited research in a wide variety of geoscientific fields with specific focus on seismology, seismic hazard and mine seismology including project implementation under the guidance of senior scientific staff.
KEY RESPONSIBILITIES
Research and Development
Conduct limited geoscience research under the guidance, which includes data collection, basic analyses and interpretation.
Resolves simple problems in a variety of geoscientific fields inline (in part) with Standard Operating Procedures (SOPs)/ research methodology under guidance/supervision.
Project Implementation/Project Management
Participates in statutory and/or commercial projects under supervision.
Geoscience data collection and capturing, map compilation and geoscience data collation under the instruction and guidance.
Compilation of scientific reports under guidance.
Stakeholder Relations and Reporting
Gives formal scientific or technical presentations of papers or reports, internally to other staff members and externally with guidance at conferences or symposia (typically once a year).
Provide Geohazard assessments feedback to State Authorities.
Publishes research findings internally and/or externally based on the nature of project cycle.
Quality Assurance
Work within the requirements of the prescribed work standards (i.e. ISO and international best practice).
Learning and Development
Undertake specific and requisite self-improvement learning and development activities through workshops//training courses.
KEY PERSONAL ATTRIBUTES
Keen interest in research.
Interest in structural geology.
Consulting skills.
Analytical skills.
Presentation and facilitation skills.
Communication skills (Oral and Written).
Teamwork and collaboration.
Technical report writing skills.
EDUCATION AND QUALIFICATIONS
Grade 12 and
BSc Hons or equivalent in Seismology or Geophysics or equivalent qualification.
Professional registration with SACNASP will be an added advantage.
KNOWLEDGE AND EXPERIENCE
Entry-level working experience in the interpretation and application of seismology and seismic analysis.
Basic exposure to seismic analysis, including moment tensors, stress inversion, moment magnitude and focal mechanisms.
Basic exposure/understanding in the interpretation and application of geoscience data in relation to seismology, seismic hazards, structural geology and tectonics from a seismological point of view.
Understanding of measurements, recording, processing and representation of seismic and structural geological data in graphical or map format.
Basic proficiency in the application of Geographical Information Systems (GIS) and seismic analysis software.
Understanding and knowledge of international best practice, industry guidelines and requirements for seismic analysis and other relevant seismological techniques.
Basic understanding in research on big data and data analytics in the geo-scientific environment. Relevant computer programming exposure will be an added advantage.
Basic proficiency in conducting geo-scientific research within the seismology/ seismic analysis/Geohazards field of study under supervision.
Basic proficiency in compiling, editing and reviewing of geo-scientific data, reports and maps under supervision.
Basic proficiency in conducting interpretation, evaluation and assessment of research data.
Must be able to implement approved ISO processes and standards.
The Council for Geoscience is committed to Employment Equity and diversity. In accordance with the Employment Equity prescripts, preference will be given but not limited to candidates from under-represented designated groups. Females and people from previously disadvantaged groups and sectors are encouraged to apply.
Correspondence will be limited to shortlisted candidates only. If you have not been contacted within eight (8) weeks after the closing date of this advertisement, please consider your application unsuccessful.
All appointments are subject to positive vetting results.
The processing of your personal information by the Council for Geoscience will be done in accordance with the POPI Act 4 of 2013.
For enquiries, please contact us at recruitment@geoscience.org.za. Please note: Applications submitted to this email address and CGS social media platforms will not be considered.
Closing Date: 05 May 2025.
Senior Scientist – Engineering Geology
Date: 14 Apr 2025
Location: Silverton, Pretoria, GT, ZA, Silverton,
Company: Council for Geoscience
Job Title : Senior Scientist – Engineering Geology
Peromnes Grade : P07 (R1 123 719.44 CTC Per Annum)
Location : Pretoria (Head Office)
Reporting Line : Manager: Infrastructure and Land Use
Overall Job Purpose :To lead and contribute to advanced research, investigations, and assessments in engineering geology and geohazards, aimed at understanding and mitigating risks to infrastructure and development.
KEY RESPONSIBILITIES
Focused research in the field of engineering and geohazards, including an understanding of the geohazard environment and the challenges it presents to infrastructural, housing and other structural development.
Participate in pre-competitive scientific research in the field of engineering geology.
Participate in the implementation of new methodologies in hazard and risk assessment in the CGS.
Ensure exceptional quality of products and services produced by project teams in accordance with national and/or international guidelines.
Participate in geotechnical investigation, such as gathering of data, compilation of reports, interpretation of data, supervising the research of other staff and editing reports on various projects at regional, international and inter-governmental levels and in commercial projects.
Initiating and developing engineering geology project proposals for both statutory and commercial work.
Compile commercial proposals and negotiate extensions of existing commercial contracts / give inputs towards compilation of contract proposals.
Make presentations at national and international conferences or related work forums.
Provide expert advice and/or give inputs to public and private sector on aspects related to geohazards.
Develop operating manuals for work procedures for ISO certification.
Capacity building/mentoring of junior staff.
KEY PERSONAL ATTRIBUTES
Impeccable professional conduct.
Ability to think strategically and integrate this with the shared vision of the organisation.
Ability to work towards deadlines.
Ability to work independently.
Good communication skills.
Good report-writing skills.
Be a good team player and willingness to share experience, knowledge and workload.
Passionate about seismic hazards.
Keen on publication.
Committed to training and nurturing junior staff through close supervision and mentoring.
Knowledge of the ISO certification process and standards.
EDUCATIONAL QUALIFICATIONS
BSc Honours Plus 8 years relevant experience in engineering geology/geotechnical field.
MSc plus 5 years relevant experience in engineering geology/geotechnical field.
Ph.D. plus 3 years relevant experience in engineering geology/geotechnical field.
KNOWLEDGE AND EXPERIENCE
Experience in the field of dolomite stability investigation.
Experience in modern digital databases and the use of multidisciplinary data.
Experience in developing software using any programming language is recommended.
Knowledge of continental settings (geologic terrain and seismotectonic) is recommended.
SACNASP registration as Professional Natural Scientist.
Valid driver’s license.
Computer literacy in MS Office.
The Council for Geoscience is committed to Employment Equity and diversity. In accordance with the Employment Equity prescripts, preference will be given but not limited to candidates from under-represented designated groups. Females and people from previously disadvantaged groups and sectors are encouraged to apply.
Correspondence will be limited to shortlisted candidates only. If you have not been contacted within eight (8) weeks after the closing date of this advertisement, please consider your application unsuccessful.
All appointments are subject to positive vetting results.
The processing of your personal information by the Council for Geoscience will be done in accordance with the POPI Act 4 of 2013.
For enquiries, please contact us at recruitment@geoscience.org.za. Please note: Applications submitted to this email address and CGS social media platforms will not be considered.
Closing Date: 05 May 2025
Bid Secretary
Date: 14 Apr 2025
Location: Silverton, Pretoria, GT, ZA, Silverton,
Company: Council for Geoscience
Job Title : Bid Secretary
Peromnes Grade : P09 (R 705 079.27 CTC Per Annum)
Location : Pretoria (Head Office)
Reporting Line : Manager: Supply Chain Management
Overall Job Purpose : Manage the Bid Adjudication Committee Meetings and provide overall support to the Supply Chain Management Business Unit.
KEY RESPONSIBILITIES
Tender Administration
Assist in opening of tender document.
Assist in tender administration.
Administer Bid Adjudication Committee Meeting
Coordinate Bid Adjudication Committee (BAC) meetings.
Administration of appointment and tenure of Bid Adjudication Committee members.
Receive and record Bid Adjudication Committee Submissions.
Compile and distribute Bid Adjudication Committee meeting packs.
Manage and communicate Bid Adjudication Committee actions items.
Coordinate training of Bid Adjudication Committee members
Manage Deviations and Variations and Variations register
Keep register of all variations and deviations.
Implement and monitor variations and deviations.
Submit and follow up variations and deviations with the National Treasury.
Filling
Filling of approved Bid Adjudication Committee packs and bid responses.
Retrieve Bid Adjudication packs.
Minute Writing
Write minutes for Bid Adjudication Committee meetings.
Write resolutions for Bid Adjudication Committee meetings.
Compile request for quotation report.
Keep records of requisitions.
Follow up on the action’s items of SCM meetings.
Recording, writing and filing of BAC and SCM unit meetings.
Provide Administrative Support to the SCM Business Unit
Rendering of effective administration and office support services.
Act as first point of contact for internal and external clients.
Coordinate SCM unit meetings.
Follow up on actions items.
Manage stationery of the SCM unit.
Coordinate training for SCM unit.
Assist with travel arrangements for SCM unit.
Compile and keep record of SCM unit requisitions.
Address queries from stakeholders and / or channels queries to correct role players.
Assist with coordination and consolidating of weekly, monthly and quarterly reporting.
Assist with developing and reviewing standard templates.
Maintain an effective filing system for ease of tracking and retrieval of documents.
Communication
Provide constant feedback to end users.
Keep end users updated with Bid Adjudication Committee Resolutions and decisions.
Communicate Bid Adjudication Committee decisions to the SCM unit.
Reporting
Provide weekly report to Supply Chain Manager on Bid Adjudication decisions.
Compile monthly reports to Bid Adjudications Committee decisions and resolutions.
Prepare monthly reports of bids awarded, cancelled and in progress to BAC.
Travel Administration
Act as a travel coordinator and liaise with the contracted travel agency.
Make travel arrangements for the staff and the manager i.e. transport, accommodation & flights.
Ensure adherence to travel policy requirements in terms of class of travel and types of accommodation.
Correspondence, records and documentation management
Develop a database of contacts and updates regularly to ensure current information.
Handle all incoming & outgoing correspondence.
Establish and maintain an efficient and effective correspondence and document management system.
Prepare type or edit correspondence & documentation as required.
Archive Manger’s office documentation as per prescribed schedule / requirements.
In consultation with the Manager disseminate information and/or documents on behalf of the regions.
Handle confidential and sensitive documentation.
Procurement
Preparation and submission of requisitions for purchase orders and invoices.
Sourcing of quotations via RFQ processes.
Raise purchase orders for required services and requests authorisation from manager prior to forwarding to Supply Chain Management (SCM).
Sourcing and ordering of stationery and office consumables.
Keep an inventory of stationery and office consumables.
KEY PERSONAL ATTRIBUTES
Must have excellent communication skills both verbal and written.
Must be assertive, loyal and reliable.
Good team player and leader.
Must be able to take initiative.
Must be well organised and deadline driven.
Honesty and Integrity.
EDUCATIONAL QUALIFICATIONS
Matric (Grade 12) and;
Three (3) year National Diploma (NQF Level 6) in Office Administration; Public Management; Supply Chain Management or equivalent.
KNOWLEDGE AND EXPERIENCE
Minimum of three (3) years’ experience in a similar role.
Knowledge of Supply Chain processes and procedures.
Knowledge of Supply Chain Management framework.
Understand governance matters.
Understand confidentiality and communication protocols.
Excellent writing skills.
Must be proficient in MS Office.
The Council for Geoscience is committed to Employment Equity and diversity. In accordance with the Employment Equity prescripts, preference will be given but not limited to candidates from under-represented designated groups. Females and people from previously disadvantaged groups and sectors are encouraged to apply.
Correspondence will be limited to shortlisted candidates only. If you have not been contacted within eight (8) weeks after the closing date of this advertisement, please consider your application unsuccessful.
All appointments are subject to positive vetting results.
The processing of your personal information by the Council for Geoscience will be done in accordance with the POPI Act 4 of 2013.
For enquiries, please contact us at recruitment@geoscience.org.za. Please note: Applications submitted to this email address and CGS social media platforms will not be considered.
Closing Date: 05 May 2025
Internal Auditor x2
Date: 14 Apr 2025
Location: Pretoria, GT, ZA, Pretoria
Company: Council for Geoscience
Job Title : Internal Auditor x2
Peromnes Grade : P08 (R844 514.13 CTC Per Annum)
Location : Pretoria (Head Office)
Reporting Line : Manager: Internal Audit
Overall Job Purpose : Conduct audit reviews, ensuring the provision of an independent, objective assurance and consulting activity designed to add value and improve CGS’s operations by bringing a systematic, disciplined approach to evaluate and improve the effectiveness of enterprise risk management, internal controls, and corporate governance processes at the CGS.
KEY RESPONSIBILITIES
Operation Processes (Internal Audit)
Assist in developing the internal audit plan.
Conduct audit assignments as per the audit plan.
Planning audit assignments in accordance to audit methodology.
Prepare working papers as per audit file.
Document information and transaction flow.
Execute audit procedures according to approved audit programme and audit approach.
Gather adequate, competent, relevant and useful audit evidence.
Prepare draft reports for review.
Discuss findings with auditee management and obtain auditee response on the audit findings.
Ensure review notes are addressed.
Conduct ad hoc assignments/special investigation requested by management.
Assist other team members when they need help.
Assist in the administration of the internal audit function.
Stakeholder Relations
Build relationship with external auditors and other assurance providers.
Establish and maintain strong relationships with internal and external stakeholders.
Liaise with the clients and keep them informed on an ongoing basis.
Maintain effective relationships with both line managers and employees.
Quality Management
Execute all audit assignments/ work in accordance with the IIA standards.
Review and ensure audits are conducted in accordance with IIA standards and code of ethics.
Prepare clear and concise findings for audit performed.
People Management
Compile and submit a personal development plan.
Participating in continuous professional development initiatives/interventions to keep up with new technologies, standards, laws and regulations.
KEY PERSONAL ATTRIBUTES
Integrity, objectivity and confidentiality.
Good interpersonal relations skills.
Good analytical thinking skills.
Good presentation skills.
Good communication skills (Verbal and written).
Motivating and developing others.
Proactive and self-motivated.
Teamwork and collaboration.
Report writing skills.
EDUCATIONAL QUALIFICATIONS
Matric (Grade 12) and;
Three (3) year National Diploma (NQF Level 6) in Internal Auditing or equivalent.
Registration with the Institute of Internal Auditors (IIA).
KNOWLEDGE AND EXPERIENCE
Three (3) years internal audit experience.
Knowledge and experience of the PFMA and Treasury Regulations.
Knowledge of external leading risk and controls frameworks such as COSO and ISO 31000.
Proven proficiency in understanding and application of standards for the professional practice of internal auditing.
The Council for Geoscience is committed to Employment Equity and diversity. In accordance with the Employment Equity prescripts, preference will be given but not limited to candidates from under-represented designated groups. Females and people from previously disadvantaged groups and sectors are encouraged to apply.
Correspondence will be limited to shortlisted candidates only. If you have not been contacted within eight (8) weeks after the closing date of this advertisement, please consider your application unsuccessful.
All appointments are subject to positive vetting results.
The processing of your personal information by the Council for Geoscience will be done in accordance with the POPI Act 4 of 2013.
For enquiries, please contact us at recruitment@geoscience.org.za. Please note: Applications submitted to this email address and CGS social media platforms will not be considered.
Closing Date: 05 May 2025
Enterprise Development Specialist
Date: 11 Apr 2025
Location: Pretoria, Silverton, GT, ZA, Pretoria,
Company: Council for Geoscience
Job Title : Enterprise Development Specialist
Peromnes Grade : P06 (R1 362 944.20 CTC Per Annum)
Location : Head Office: Pretoria
Reporting Line : Manager: Supply Chain Management
Overall Job Purpose: To ensure realisation of the Council for Geoscience strategic objectives in promoting preferential procurement through Small, Medium, and Micro Enterprise Business training and mentoring of previously disadvantaged SMME’s.
KEY RESPONSIBILITIES
Strategic Management
Provide strategic, responsive, sound and enabling Enterprise Development systems, policies, and administrative framework.
Develop and implement appropriate Enterprise Development strategies, policies, and procedures.
Perform advisory and guidance role to the Manager: Supply Chain Management and Chief Financial Officer on matters of enterprise development.
Assist in developing, managing, and maintaining Enterprise Development programmes in line with CGS strategic objectives.
Contributing to substantively to the Finance Division strategy, performance planning, and reporting.
Enterprise Development Operational Processes
Contribute to the development process of the Council for Geoscience (CGS) policies, procedures, and controls at various levels through input of enterprise development advice on relevant aspects referred.
Provide efficient support to management team by developing enterprise development strategy in line with CGS’s overall strategies goals and objectives.
Identify untransformed procurement opportunities within the CGS for previously disadvantaged SMME’s.
Identify sub-contracting procurement opportunities within the CGS projects for previously disadvantaged SMME’s.
Guide CGS business units with the preparation of demand plans and the roles for previously disadvantaged SMME’s in their procurement requirements.
Promote Black owned EME and QSE’s through Preferential Procurement in line with PPPFA regulations.
Facilitate the creation of an enabling environment for SMMEs through policies, strategies and programmes that support enterprise and supplier development.
Guide in facilitating enterprise and supplier development initiatives with private sector, governments, and other departments.
Studying various areas of assessing economic potential and opportunities for new business within the CGS.
Implement plans and supporting the small business whilst supporting the growth of their enterprises.
Meet monthly with each business to assess progresses towards objectives.
Monitor, Implement and improve the CGS BBBEE scorecard.
Financial Perspective
Provide day-to-day advice to incubator EME and QSE’s on matters relating to the procurement opportunities within the CGS.
Review the procurement of goods to SMME’s in terms of local content compliance.
Facilitate short payment cycles for previously disadvantaged SMME’s in terms of local content compliance.
Assist in reporting the enterprise development expenditure against the budget to EXCO.
Submit the necessary financial reports as required by CGS policy and relevant legislative requirements.
Identify and assist SMME’s with funding programmes to supply goods and services.
Human Resources Perspective (People Management)
Meet monthly with CGS business units to assess progress on their demand plans and SMME’’s development.
Participate in Bid Specifications Committee in support of promoting SMME empowerment.
Champion the skills development and transfer within the business unit.
Implementation of the CGS performance management policy within the business unit.
Mentors and coach staff within the business unit where required.
Compile and submit own Personal Development Plan.
Participate in relevant and application training courses, working etc as needed/directed.
Contribute to the knowledge exchange or sharing activities.
Build and co-ordinate a database of SMME’s with appropriate skills and expertise in various commodities.
Prepare and present training programmes to SMME are as and when required.
Stakeholder/Client Relations Respective
Identify appropriate outsourced training service provides and manage intervention and key outputs.
Nurture and maintain strong relationships with various internal and external stakeholders.
Together with stakeholders, evaluate various initiatives, processes, systems, and vendors and provide recommendations to Manager SCM on desirability and feasibility.
Promptly shares and exchanges knowledge/information.
Project Management
Manage and lead Enterprise Development performance indicators.
Conduct research and develop proposal on various strategic initiatives.
Quality Assurance
Design and implementing a monitor and evaluation dashboard reporting system.
Monitor, evaluate and report on Enterprise Development performance indicators.
Implement and effective quality management system.
KEY PERSONAL ATTRIBUTES
Strong Leadership qualities.
Communication (Verbal and Written).
Continuous Improvement.
Problem Solving and Decision Making.
Innovative, Creative and Strategic Thinking.
Emotional Intelligence.
Teamwork.
Planning and Organising.
Numerical Skill and Reasoning.
Business Acumen.
Energy and Drive.
The ability to foster, nature and encourage growth between SMMEs and the organization ensuring mutually beneficial relations.
Understanding of SMME development.
Good networking skills.
Strong administration skills.
Proficiency in MS Office.
EDUCATIONAL QUALIFICATIONS
Grade 12; and
Bachelor’s Degree in Supply Chain Management or equivalent qualification.
5 – 7 years professional working experience in a similar role/ Supply Chain Management.
Experience in Entrepreneurship promotion, Enterprise Development, and SMME development field and application of specific goals.
KNOWLEDGE AND EXPERIENCE
Knowledge of Project Management – the ability to facilitate multi-disciplinary projects at any given time.
Knowledge of the Preferential Procurement Framework Act (PPPFA).
Knowledge of the Broad Based Black Economic Empowerment Act (BBBEA).
Knowledge of National Treasury Procurement Prescribes.
Knowledge of Supply Chain Management: A Guide to Accounting Officers and Authorities.
Supply Chain Management Regulations, Practise Notes, Circulars, Frameworks.
Broad Based Black Economic Empowerment Act, 53 of 2003.
Proven ability to apply a business or commercial thought process in decision making, planning and implementation of projects.
The Council for Geoscience is committed to Employment Equity and diversity. In accordance with the Employment Equity prescripts, preference will be given but not limited to candidates from under-represented designated groups. Females and people from previously disadvantaged groups and sectors are encouraged to apply.
Correspondence will be limited to shortlisted candidates only. If you have not been contacted within eight (8) weeks after the closing date of this advertisement, please consider your application unsuccessful.
All appointments are subject to positive vetting results.
The processing of your personal information by the Council for Geoscience will be done in accordance with the POPI Act 4 of 2013.
Applications submitted on CGS social media platforms will not be considered.
Closing Date: 30 April 2025
Assets Officer
Date: 11 Apr 2025
Location: Pretoria, GT, ZA, Pretoria
Company: Council for Geoscience
Job Title : Assets Officer
Peromnes Grade : P11 (R502 165.91 CTC Per Annum)
Location : Pretoria (Head Office)
Reporting Line : Manager: Assets Management
Overall Job Purpose : To render effective and efficient asset administration support in to assist in the implementation of effective control and administration of assets, check and verify the accuracy of the data recorded/updated on the asset, track and monitor the physical movement of assets and facilitate the proper disposal of assets for the Council for Geoscience.
KEY RESPONSIBILITIES
Conduct daily, weekly and monthly asset checking, monitoring and verification on CGS assets as per the asset location register and the agreed verification plan.
Verify and confirm allocated barcode per movable asset as per the asset location register.
Perform daily, weekly and monthly spot checks on asset on the floor vs asset register.
Regular updating the Asset register of any movements and disposals.
Barcoding of assets.
Co-ordinate the physical movement of assets (including the tracking, tracing and locating).
Updating of asset Inventory lists.
Update of the assets earmarked for disposal and the Disposal database.
Updating of Loss registers on a regular basis.
Perform asset verification as and when required.
Render asset management support service to the business units.
Perform all asset inspection duties related to the movable CGS assets.
Conduct routine asset inspections outputs within given parameters.
Record, store and retrieve information related to the asset inspections and asset utilisation.
Responsible for performing location checking of the asset against the location asset register.
Prepare and compile relevant/applicable asset inspection documents as and when required.
Co-ordinate the submission of asset insurance claims to the insurance broker.
Responsible for checking that an asset transfer form has been completed.
Responsible for the administration, physical movement of an asset as per the signed/approved asset transfer form.
Monitoring and tracking of the physical movements of assets
Adhere to Health and Safety measures applicable to the different locations in the CGS. Ensure a filing system that is easily accessible and effective for ease of tracking and retrieval of documents.
Prepare and compile asset condition/status report.
Identify and record damaged and impaired assets as per the reporting procedure, escalate/report damages /impairment identified on the asset
Perform filing of all asset verification documents,
Ensure that controls supporting Asset administration processes are adhered to at all times.
Maintain an audit trail tracking the Asset administration processes.
Assist the internal and external Auditors with queries of the Asset management processes.
Communicate with user departments regarding utilisation of assets.
Assist with capturing additions and reconciliation of assets and the general ledger.
Capture asset deliveries on the system and maintain barcode register.
PEOPLE MANAGEMENT (LEARNING AND DEVELOPMENT)
Compile and submit own Personal Development Plan.
Participate in relevant training courses, workshops, etc.
BEHAVIOURAL ATTRIBUTES
Ability to exercise discretion in dealing with confidential or sensitive matters.
Confident and able to work on own initiative with limited supervision.
Excellent verbal and written communication.
Accounting skills
Teamwork and collaboration.
Customer orientation
Sense of urgency
Problem-solving and report writing skills.
Strong organisational and planning skills with ability to prioritise
Attention to detail.
EDUCATIONAL QUALIFICATIONS
Matric (Grade 12) and;
Three (3) year National Diploma (NQF Level 6) in Finance, Accounting, Logistics or Supply Chain Management or equivalent qualification.
KNOWLEDGE AND EXPERIENCE
3 – 5 years’ working experience in an Asset related environment.
Must be proficient in MS Office.
The Council for Geoscience is committed to Employment Equity and diversity. In accordance with the Employment Equity prescripts, preference will be given but not limited to candidates from under-represented designated groups. Females and people from previously disadvantaged groups and sectors are encouraged to apply.
Correspondence will be limited to shortlisted candidates only. If you have not been contacted within eight (8) weeks after the closing date of this advertisement, please consider your application unsuccessful.
All appointments are subject to positive vetting results.
The processing of your personal information by the Council for Geoscience will be done in accordance with the POPI Act 4 of 2013.
Applications submitted on CGS social media platforms will not be considered.
Closing Date: 30 April 2025
Executive Personal Assistant
Date: 9 Apr 2025
Location: Pretoria, GT, ZA, Pretoria
Company: Council for Geoscience
Job Title. : Executive Personal Assistant
Job Grade. : P10 (R588 488.61 CTC Per Annum)
Location. : Pretoria, Head Office
Reporting Line. : Chief Financial Officer
Job Purpose. : Ensure efficient management and coordination as well as provide administrative support to the Chief Financial Officer
KEY RESPONSIBILITIES
Executive Office Support
Manage access to the office of the CFO.
Manage the diary of the CFO.
Make accommodation, flight, road and other travel arrangements.
Setup and coordinate meetings with both internal and external clients of the CGS.
Manage incoming & outgoing calls in the office of the CFO.
Receive clients & visitors in the office of the CFO.
Correspondence, records and documentation management
Handle all incoming & outgoing correspondence.
Establish and maintain an efficient and effective correspondence and document management system for the office of the CFO.
Prepare type or edit correspondence & documentation as required.
Archive office documentation as per prescribed schedule/requirements.
Office administration
Coordinate approval processes and tasks for other business units and sections.
Process all travel and related requisitions and claims.
Assist with the management of the CFO’s office cost centre.
Coordinate the acquisition of office supplies and materials for the office.
Coordinate maintenance of the office infrastructure and condition.
Monitor & control own and the CFO’s office telephone accounts within prescribed levels.
Management systems & Organisational support
Provide secretarial support for committees and forums chaired by the CFO.
Organise events and functions presided over by the CFO.
Compile reports as may be required for the Executive and Management use.
Any other reasonable duties and tasks assigned by the CFO.
Financial Management
Ensure proper procurement and financial administration within the office of the CFO.
Process S & T claims for the office of the CFO.
Purchase office consumables and stationery for the office of the CFO.
Ensure compliance and adherence to CGS procurement processes.
Stakeholder Relations
Engage, establish and build relationships with various internal and external stakeholders. i.e. Business unit, regional offices.
People Management (Learning and Development)
Compile and submit own personal development plan.
Participates in relevant and application training courses, workshops etc. as needed/directed.
Contribute to the knowledge exchange or sharing activities.
GENERAL
Keep abreast of all relevant CGS policies and procedures.
Keep a master library of the CGS policies and procedures up to date for use by the office.
Perform other ad hoc tasks.
May be required to work long hours.
DISCRETION
Sensitive confidential information is non-negotiable.
BEHAVIOURAL ATTRIBUTES
Customer orientation
Communication skills (Oral and Written)
Teamwork and collaboration
Problem-solving
Report writing skills
Sense of urgency
Work under pressure
KNOWLEDGE AND EXPERIENCE
5 years’ experience as an Executive Assistant to a member of Executive Management and /or at an Executive level.
Experience in and understanding of executive support environment, office administration and secretarial practices.
Experience in an executive secretary/PA role requiring tact, judgement and discretion in handling internal and external stakeholders.
Knowledge and technical skills or proven expertise in diary management, email monitoring, meeting logistics, travel arrangements, records and archive management, events coordination, and customer services.
Ability to filter information and assess priorities to manage own workload with
Understanding of protocol matters about government, parliament, and other-key stakeholders.
Ability to develop and maintain good working relationships at all levels.
Ability to think ahead and anticipate needs before they arise.
Ability to exercise discretion in dealing with confidential or sensitive matters.
Confident and able to work on own initiative and with limited supervision.
Strong organisational and planning skills with ability to prioritise.
Excellent verbal and written communication skills.
Well-developed interpersonal skills.
EDUCATIONAL QUALIFICATIONS
Matric (Grade 12) and;
Three (3) year National Diploma (NQF Level 6) or Degree in Administration or equivalent qualification.
The Council for Geoscience is committed to Employment Equity and diversity. In accordance with the Employment Equity prescripts, preference will be given but not limited to candidates from under-represented designated groups. Females and people from previously disadvantaged groups and sectors are encouraged to apply.
Correspondence will be limited to shortlisted candidates only. If you have not been contacted within eight (8) weeks after the closing date of this advertisement, please consider your application unsuccessful.
All appointments are subject to positive vetting results.
The processing of your personal information by the Council for Geoscience will be done in accordance with the POPI Act 4 of 2013.
For enquiries, please contact us at recruitment@geoscience.org.za. Please note: Applications submitted to this email address and CGS social media platforms will not be considered.
Closing Date: 25 April 2025
Click here to apply
We wish you all the best with your applications
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